Job Description

Administrative Assistant

Our client in Hurst, Texas is seeking an Administrative Assistant for a Contract to Hire opportunity. This is an in-office position.

Client Profile

Our client is an established healthcare services organization experiencing growth through expanding hospital partnerships. The company offers a collaborative, fast-paced office environment where employees work closely with leadership and contribute to the daily operations of the business. This is an opportunity to join a team that values professionalism, attention to detail, and long-term employee relationships.

Administrative Assistant Role

• Coordinate the onboarding process for newly hired healthcare professionals, primarily registered nurses.

• Collect, review, organize, and maintain employee onboarding documentation, including professional licenses, certifications, vaccination records, and other required credentials.

• Schedule and coordinate employee background checks and drug screenings through third-party providers.

• Maintain accurate Excel spreadsheets tracking employee credentials, license expiration dates, onboarding requirements, and compliance deadlines.

• Communicate with hospitals and healthcare facilities regarding employee documentation, orientation requirements, and annual compliance updates.

• Follow up with incoming employees to obtain missing paperwork and ensure documentation is completed accurately and on time.

• Prepare and distribute professional correspondence, emails, faxes, and documents.

• Assist executive leadership and the office manager with daily administrative responsibilities.

• Answer incoming telephone calls, direct inquiries, and maintain professional communication with internal and external contacts.

• Organize and maintain electronic and physical filing systems, employee records, and departmental documentation.

• Assist with DocuSign documents, data entry, reports, and general office projects.

• Track office equipment and maintain accurate documentation as needed.

• Manage competing priorities and respond to changing business needs in a busy office environment.

Qualifications

• Minimum of 1 year of professional office or administrative experience.

• Strong Microsoft Office skills, particularly Excel, including maintaining and updating spreadsheets.

• Excellent organizational skills with exceptional attention to detail and accuracy.

• Strong written and verbal communication skills with a professional telephone presence.

• Ability to manage multiple responsibilities, prioritize tasks, and work effectively despite frequent interruptions.

• Self-motivated individual who takes initiative and can work independently after receiving training.

• Comfortable using technology, learning new software, and managing electronic documentation.

• Ability to handle confidential employee information with discretion.

• Strong follow-through and the confidence to communicate questions, concerns, or workload challenges.

• High school diploma or equivalent required.

• Previous healthcare administration, employee onboarding, credentialing, or compliance experience is a plus but not required . Training will be provided.

Features and Benefits

• Contract to Hire opportunity with long-term employment potential.

• Hourly compensation based on experience.

• Opportunity to work closely with executive leadership and an experienced administrative team.

• Training provided in healthcare onboarding, credentialing, and documentation processes.

• Established healthcare organization experiencing business growth.

• Collaborative office environment with experienced team members available for guidance and support.

• Consistent weekday schedule.

• Opportunity to develop specialized healthcare administrative skills.

Job Tags

Hourly pay, Full time, Contract work, Work at office, Weekday work

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